About the Job
Manages all aspects of purchasing, receiving, storage and inventory control.
Thorough understanding of the iSCALA system (Materials Management System).
Responsible for the issuing and distribution of inventory items within the hotel, and for the accurate and timely allocation of costs to user department.
Ensures that hotel expenses are minimised through the use of effective purchasing and by obtaining the most competitive prices for goods and services.
Conducts regular market surveys, obtains competitive quotations and aggressively negotiating in order to reap the maximum price benefits of purchasing power.
Keeps inventories as low as possible to properly supply the operation’s needs and maximise inventory turnover and space utilisation.
Ensures that inventory items are stored properly and issued in FIFO rotation to minimise wastage and spoilage.
Monitors all cost in the Materials Department and initiates and maintains measures to control these.
Implements and enforces all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for.
Establishes and enforces internal control Policy and Procedure throughout the department, regarding purchasing, receiving, inventory control, issuing and emergency issuing.
Advises the General Manager, Financial Controller and Department Heads of the cost and implications of each department’s consumption of inventory and non-inventory items.
Contributes to all forecasting and business planned activities by providing historical information and cost projections.
Advises departments directly of any excessive purchases or consumption of inventory and to recommend practices to reduce such cost, including alternative sources for products.
Obtains and coordinates all product and purchase specifications from the various heads of department by means of a purchase request (PR) and maintains files of these purchase requests together with purchase orders (PO).
Acquires three (3) price quotations from various sources to determine the lowest cost while maintaining the best quality for any item(s) requested by the different departments.
Responsible for the creation and maintenance of certain computer data namely: Inventory Items, Par Stock, items to be included as inventory items, re-order points, item listing, Purchase Orders, Unit of Measure, and inventory levels for all items maintained in inventory.
Coordinates purchase specifications for food and beverage in conjunction with purchasing, receiving, and issuing.
Ensures that every department in the hotel receives goods and services as required and to the standards they have specified at the best possible price.
Conducts interviews with suppliers, representatives and obtains information, specifications and quotations on any item required.
Handles all correspondence, negotiation and procurement to the best advantage of the hotel.
Selects reliable regular supplies for all inventory items and obtains weekly or bi-weekly price list for daily produce and other food and beverage suppliers.
Places all orders for non-inventory items once the purchase request has been approved by the Financial Controller and General Manager.
Places all orders for the inventory items based upon established and audited par stocks and inventory levels.
Be responsible for arrangement of hotel flower stock.
About You
Bachelor’s or master’s degree in supply chain management, Logistics, Business Administration, or a related field.
5+ years of experience in materials management or supply chain roles, with a proven track record of success.
Strong analytical skills with the ability to interpret data and make data-driven decisions.
Experience with ERP systems and materials planning software.
Proficient in BSS systems and advanced Excel functionalities for data analysis.
Familiarity with inventory management software and forecasting tools.
Knowledge of Lean and Six Sigma methodologies for process improvement.
Exceptional leadership and team management skills, with the ability to inspire and motivate cross-functional teams.
Strong interpersonal and communication skills, capable of building relationships with internal and external stakeholders.
Ability to thrive in a dynamic, fast-paced environment, adapting to changing priorities and challenges.
A proactive problem-solver with a strategic mindset and a focus on continuous improvement.
Requirement Skill
Buyer engagement
Active listening
How To Apply
Interested and qualified applicants are requested to apply through ethiojobs.com. Or You can contact the HR Executive, Selamawit at selamawit.bezunhe@hyatt.com for further details along with your strong CV.
Please make sure you mention the Position Title ‘Materials Manager’ in the subject line of your email application.
Only shot listed applicants will be contacted.
Hyatt Regency Addis Ababa,
+251 115 171 234
