About the Job
Join Our Mission:
We are looking for a Finance & Admin Professional who will be responsible for project office administration and financial transactions to the project and tasks, prepare periodic financial statements and reports, and keeps the records of the accounts books up to date according to SOS Financial Manual & Procedure’s and involve in financial closings.
The job incumbent reports to Project Coordinator and works closely with the respective Project Coordinator & Location Program Director
Key Responsibilities
Financial Management
Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices.
Review disbursement requests for accuracy, documentation and validity; effect payment to the right vendor from the right project.
Review accounts on regular basis to ensure the balances are complete and accurate.
Recording of all project office financial transactions into the SOS financial recording and meeting all submission dates and reporting requirements as required by the Programme Accountant.
Assure accuracy of supporting documentation for accounting records.
Organize and maintain Accounting filling system.
Ensures the timely settlement of advance payments and program location obligations (taxes, provident fund, Pension etc.)
Ensures that all financial and accounting related files and records reflect high professional standards
Prepares payroll and arranges timely payment of salaries.
Follow-up and control payable and receivable accounts.
Receives original transaction documents, checks completeness and correctness and passes them to immediate supervisor.
Participates in the preparation of drafts financial statements.
Assists the Location Finance Manager in the Implementation of the internal control system and financial procedures manual of the organization.
Provide finance related capacity-building support/activity to CBO’s and CCSC’s.
Administration
Handling of tasks related to administrative issues of the project office such as Fleet management, annual leave management, office security and cleanliness.
Organizes properly record keeping of personnel data, property administration and keeps systematically updated record of staff and documents of the project.
Coordinate provision of general services such as transport, custody and maintenance of properties and project purchases.
Work to ensure effective security systems in the project office by closely working with security guards.
Ensures that the services such as electricity, water line, internet, and telephone lines are properly serving the project office and closely working with concerned stakeholders.
Support and give guidance’s for administrative staffs under his/her supervision.
Coordinate staff development initiatives by assessing needs, conducting pre- and post-training assessments, writing training reports etc.
Takes part in inventory taking and control of assets and stock items
Inventory
Keeps proper record of fixed assets and property.
Confirm copy of GRR, SIV & receipts are filed & custodian register is updated.
Prepare monthly fixed asset reports (Purchase report, Transfer report, Hand-over report,
Stores readmit report, Issued from store report and custodianship update report.)
Conduct the inventory counts of properties for the program annually & semi-annually
Reporting
Oversee the location financial operation and provide report to the Location Finance Manager and Project Coordinator
Prepares and submits monthly electronic and hard copy reports with supporting documentation to SOS children’s Villages program office finance section.
Prepare monthly, quarterly, and annual financial reports of the project to the Location Finance Manager and Project coordinator
About You
Our Ideal Candidate?
Let’s find out if we’re a match. The next step in our process depends on how your background closely align with the below criteria’s.
Essential Requirements (Must-Have):
Education: BA Degree in Accounting & Finance
Experience: At least 3 years relevant work experience working in Finance and Admin officer or a similar role.
Desired Assets (Nice-to-Have):
Vast experience in Budget management, account reconciliation and reporting in donor funded projects.
Experience in managing office operation, procurement and inventory.
Familiarity with the local context and language proficiency.
Proficiency in accounting software, D-365 and other MS office applications
Competencies
Lead Competency
Role model: Act as a role model for the organization, living our values and inspiring and learning from others
Collaboration: Remove barriers to participation, share decision making and build partnerships
Empowerment: Promote inclusion and equitable sharing of power
Strategic Thinking: Live the values and mission, setting realistic goals and translating them into actionable plans
Core Competency
Kindness: Act with empathy towards everyone he/she works with.
Continuous Learning: Make an effort to learn, understand and grow as a person, admitting your own mistakes.
Inclusiveness: In any actions show respect and care for others.
Initiative: speak up when things are not right, do not hesitate to act, and adapt to change when necessary.
Results Orientation: look for solutions and focus on desired results
Requirement Skill
Budgeting
How To Apply
To apply, please submit your updated resume via SOS Children’s Villages Application portal (ICIMS)
We actively champion diversity and inclusion and strongly encourage women to step forward and apply. As part of our unwavering commitment to holistic safeguarding protecting children, youth, adults, and assets our selection process emphasizes value alignment and includes thorough background checks for all potential hires.
SOS Children’s Villages in Ethiopia is an equal opportunity employer, providing fair consideration to all applicant regardless of race, colour, religion, gender, ancestry, national origin, age, disability, marital status, or class.
Please note that only shortlisted candidates will be contacted.
